Dedicated platform per customer - maximum security and individualization for ID photos

The digitalization of HR processes is progressing inexorably. The Capturing and management of employee photos, ID photos and ID card photos in particular presents companies and authorities with high demands: Data protection, efficiency, user-friendliness and individual adaptability must be reconciled. A dedicated platform for each customer is a decisive success factor here.

What does "dedicated platform" mean?

A dedicated platform is an individually operated software instance that is assigned exclusively to a single customer. In contrast to multi-client solutions (shared systems), where several organizations share the same platform, dedicated instances run completely independently on their own server. Each platform has its own database, its own user administration and a customer-specific URL.

This approach not only ensures a clear technical separation, but also strengthens the legal position with regard to data protection and security requirements - an aspect that is essential, especially when processing sensitive image data such as ID card photos or employee photos. This dedicated platform is maintained and hosted in Switzerland.

Why is this relevant for companies and authorities?

The digital Capturing of ID images - whether for access cards, personnel files or official documents - often affects thousands of people. In addition to efficiency, the focus here is on protecting personal data. A dedicated platform offers clear advantages: it enables compliance with individual data protection requirements, can be flexibly adapted to company-specific workflows and allows integration into existing systems via secure interfaces.

It also creates trust - both among employees and external stakeholders - as it is clear that data processing takes place exclusively in the defined customer context and is not mixed with third-party systems.

Photo Collect: Tailor-made platform for your photo capture

The web-based Photo Collect solution consistently pursues this dedicated approach. Each customer receives their own instance - whether for Capturing employee photos across multiple locations or for the secure upload of ID photos by external service providers. The platform supports all common channels: Upload via email or SMS, mobile app, self-service photo kiosk or API.

State-of-the-art AI technology automatically ensures quality assurance: faces are recognized, images are cropped, backgrounds are removed and the photos are standardized according to the specifications (e.g. ICAO standards). If necessary, a manual quality check intervenes before the images are exported and deleted in compliance with data protection regulations.