Visit us at the SicherheitsExpo in Munich (June 25/26)
The business solution for ID photos
Uniform photos - highly automated and scalable as required.
4.9/5 - 1.2 Mio ratings
ICAO-compliant
AI image analysis
Leading companies trust in Photo Collect
Our solution
Photo Collect enables companies to collect portrait photos directly from the end user or on site.
Step 1: Capture
Photos are taken with your own smartphone or on site using the Photo Collect app or the self-service photo kiosk. Test upload.
Step 2: Validate
The photo is checked by the AI. An unsatisfactory photo can be requested again via the optional quality control.
Step 3: Processing
The face is centered and scaled to the correct size. The background is removed and replaced with a color.
Step 4: Export
Finished photos are exported as a ZIP or collected via an interface (API). The photo is then deleted from Photo Collect .
The market leader for ID photos
3M+
Photos processed
99%
Satisfied users
2 min
For the perfect photo
Digitize photo capture?
In a short live demo, we will show you how Photo Collect can make your project easier and more efficient.
Project consulting
Live demo
KChannels for photo upload
At home or on site?
Photo Collect gives you and your employees the freedom to choose the right way to capture photos.
Smartphone
You can create the photo yourself via a link - without an app, without logging in. The personalized link is sent as an email or text message via Photo Collect .
Photo kiosk
With the self-service photo station, your employees can take a photo themselves on site - without an old-fashioned photo box. The photo station is network-independent.
Photo Collect App
You can capture photos at your reception desk or in the card office using the Photo Collect app. Assignment to the employee number is possible via OCR scan.
Hello
We kindly ask you to submit a photo for your employee badge.
Digital upload:
Send in analog:
QR code
With the personalized QR code, the recipient can upload their photo directly - ideal for sending letters if no e-mail address is available.
Location-independent
Capturing with smartphone
Send personalized upload links directly from Photo Collect.
The upload works without login and without app installation.
AI-supported image inspection and automatic processing.
Scalable to thousands of photos per day.
Photo kiosk or app
Capturing at the location
Photos can be captured on site with the photo kiosk or the operated app.
Elegant self-service column or app for ticket office or reception.
Integrated background removal and exposure.
24h wireless operation.
Customized processing
Photo Collect edits photos according to freely configurable specifications.
Quality control
The optional manual review
Insufficient photos will be rejected individually, then all remaining photos will be accepted.
For rejected photos, a new request with a reason for rejection is automatically requested.
96% of users submit a sufficient photo on their first attempt.
Automatic checks
Feedback immediately upon upload
ISO-27001 data center
Dedicated platform per customer
DPA and SLA
Automatic data deletion
GDPR & CH-DSG
Software updates
FAQ
Frequently asked questions
We would be happy to discuss your requirements and the possibilities of Photo Collect in an online meeting.
How can I use Photo Collect ?
Photo Collect is a Software-as-a-Service (SaaS) solution that we set up and operate for your company.
What license models does Photo Collect offer?
For customers with a volume of approx. 1000 photos or more, we recommend the dedicated Photo Collect Business instance.
The multi-client Photo Collect Cloud is suitable for smaller volumes. We will be happy to advise you on both options.
How is the setup process organized?
Parallel to the completion of the contract documents (we provide standard documents as a basis for the main contract and DPA ), we set up a test environment that is customized to your requirements. This allows you to test extensively and ensure that Photo Collect is available in the production environment almost immediately after signing the contract.
What support will I receive?
Our experienced team will support you throughout the entire process. From the legal aspects to the set-up and day-to-day business, we are there for you and can make adjustments to the process or parameters if necessary.
Can I integrate Photo Collect into my IT?
Yes, integration is optional. You can either import the personnel numbers from Excel into Photo Collect or use the app or the photo kiosk and get started straight away. The finished photos are downloaded as a ZIP file. If required, Photo Collect can be fully integrated into any system via the application programming interface (API).
Is Photo Collect compatible with access systems?
Photo Collect works independently of existing access systems. If required, Photo Collect can be integrated into an existing access or card management system.
Is integration into existing HR systems possible?
Yes, Photo Collect offers a REST API that enables seamless integration into existing systems.
What existing connections are there?
Various PIAM systems offer an interface to Photo Collect , e.g. Securigate from Securiton or OCMS from ID-ware. Other systems can be integrated via the API. There are also card manufacturers and printer systems that offer an interface to Photo Collect . We are happy to provide information.
Is there an application programming interface (API)?
All functions can be controlled via a REST API. We will be happy to advise you on implementation.
Will Photo Collect be adapted to my CI/CD?
Yes, the colors and logo are adapted to your corporate identity during setup.
Can the e-mail and SMS templates be customized?
Yes, all communication templates can be customized.
What photo formats are possible?
In addition to the standard format in the corporate sector (4:3) and the passport photo format (1:1 or 45:35), any aspect ratio can be configured. Photos with a round cut-out are also possible.
What requirements must the uploaded photo fulfill?
The photo should be a clear, frontal portrait without headgear or sunglasses. The background is automatically removed, so there are no special requirements for the shooting location.
Is it possible to upload group photos?
No, Photo Collect is designed for individual portraits. Group photos are recognized and rejected by the AI.
Do the photos meet ICAO standards?
Yes, the photos captured with Photo Collect meet the requirements of the ICAO standards, provided that manual quality control is used. The ICAO standards define international requirements for passport photos, especially for biometric ID cards such as passports.
Are the photos biometric?
Yes, you can choose whether the mouth must be closed or whether you can laugh in the photo.
Are the images processed with generative AI?
No, the faces remain unchanged. This is the only way the images meet the security requirements for photo ID.
Are users informed about faulty photos?
If the quality is insufficient, users receive immediate feedback and can upload a new photo. If necessary, a follow-up invitation is sent with the reason for rejection.
Which photo backgrounds are possible?
Either a color, a color gradient or a specific background image can be used as the background.
Can I use my own domain?
Photo Collect can be integrated via a subdomain of your company domain (e.g., photo.your-company.com). This builds trust and increases the open rate of links in emails and SMS messages.
Can I use my own e-mail server?
Yes, instead of the standard mail server, you can use your company's SMTP server to send emails.
Is hosting already included?
Photo Collect is Software-as-a-Service (SaaS). Everything you need to run it is provided, including hosting, email server, and domain.
How long are the photos stored?
The photos are automatically deleted once the process is complete. The exact storage period can be adjusted according to customer requirements.
Who has access to the uploaded photos?
Only authorized persons within your company or organization have access to the photos. The data will be processed in accordance with the applicable data protection regulations.
Can existing employee data be imported?
Yes, data can be integrated via Excel imports or via the REST API.
What does the license include?
The license agreement includes the ready-to-use software and an included number of uploads per year.
How much does Photo Collect cost?
The costs depend on the model chosen and the number of photos. We will be happy to make you an offer after an initial consultation.
Leading companies rely on Photo Collect. We would be happy to advise you too.
