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The business solution for ID photos
Uniform photos - highly automated and scalable.
4.9/5 - 1.2 million ratings
ICAO Compliant
AI Image Analysis
Leading companies trust in Photo Collect
Our solution
Photo Collect is the leading platform for collecting and processing photos of people - perfect for employee ID cards, access cards, websites or the intranet.
The automatic validation and AI processing guarantees consistent results with minimal time expenditure.
The automatic validation and AI processing guarantees consistent results with minimal time expenditure.
Step 1: Upload
Photos are taken with your own smartphone or on site using the Photo Collect app or the self-service photo upload at the photo kiosk. Test upload.
Step 2: Validate
The photo is checked by the AI. An insufficient photo can be requested again via the optional quality control - ideal for photo capture in HR.
Step 3: Cutting to size
The header is centered and cropped to the correct size. The background is replaced. This saves time during further processing for digital employee ID cards or access cards.
Step 4: Export
The finished photos are exported collectively - via ZIP, sFTP, via an integration or via API. They are then automatically deleted - 100% data protection compliant.
The market leader for ID photos
3M+
Photos processed
99%
Satisfied users
2 min
For the perfect photo
Digitize photo Capturing?
In a short live demo, we will show you how Photo Collect makes your project easier and more efficient.
Project consultation
Live demo
Channels for photo upload
At home or on location?
Photo Collect offers flexible, individually tailored options for photo Capturing.
Smartphone
The photo can be created independently via a link - without an app or login. The personalized link is sent as an email or SMS via Photo Collect.
Photo Kiosk
With the self-service photo station, photos can be taken independently on site - without an old-fashioned photo booth. The photo station is independent of the power grid.
Photo Collect App
At your company's reception desk or in the card office, you can capture photos with the Photo Collect app. Assignment to the person is possible via OCR scan.
Hello
Please submit your photo.
Upload:
Send in analog form:
QR Code
With the personalized QR codes, the recipient can upload their photo directly - ideal for postal delivery if no email address is available.
Data protection
Maximum security
Compliant with the data protection regulations of the EU and Switzerland.
Privacy Policy
ISO-27001 data center
Dedicated platform per customer
DPA and SLA
Automatic data deletion
GDPR & CH-DSG
Software updates
Location-independent
Capturing with smartphone
Send personalized upload links directly from Photo Collect.
The upload works without login and without app installation.
AI-supported image checking and automatic processing.
Scalable to thousands of photos per day.
Photo Kiosk or App
Capturing on location
With the photo kiosk or the operated app, photos can be Captured on site.
Self-service kiosk or app for card offices.
Integrated background removal.
Wireless operation possible.
Automatic checks
Feedback immediately upon upload
Quality control
The optional manual verification
Insufficient photos are rejected individually.
A new request is triggered for rejected photos.
Thanks to AI validation, 5x more of the photos are usable.
Digitize photo Capturing?
In a short live demo, we will show you how Photo Collect makes your project easier and more efficient.
Project consultation
Live demo
Frequently Asked Questions
FAQ
We would be happy to discuss your requirements and the possibilities of Photo Collect in an online meeting.
General questions
Can the email and SMS templates be customized?
Yes, all communication templates can be customized.
Will Photo Collect be adapted to my CI/CD?
Yes, the colors and logo are adapted to your corporate identity during setup.
How can I use Photo Collect?
Photo Collect is a Software-as-a-Service (SaaS) solution that we operate for your company.
Questions about image properties
Which photo backgrounds are possible?
A color, a gradient, or a specific background image can be used as the background.
Are the images edited with generative AI?
No, the faces remain unchanged. This is the only way the images meet the security-relevant requirements for a photo ID.
Are the photos biometric?
Yes. You can select via settings whether the mouth must be closed or whether you are allowed to laugh in the photo.
Do the photos meet ICAO standards?
Yes, the photos captured with Photo Collect meet the requirements of ICAO standards, provided that manual quality control is applied. The ICAO standards define international requirements for passport photos, especially for biometric IDs such as passports.
Is it possible to upload group photos?
No, Photo Collect is designed for individual portraits. Group photos are recognized and rejected by the AI.
What requirements must the uploaded photo meet?
The photo should be a clear, frontal portrait without headgear or sunglasses. The background is automatically removed, so there are no special requirements for the shooting location.
Which photo formats are possible?
The photo formats can be freely configured. In addition to the standard format in the corporate sector (4:3) and the passport photo format (1:1 or 45:35), any aspect ratio can be configured. Photos with a round cut-out are also possible.
Questions about IT and integrations
Is hosting included?
Photo Collect is Software-as-a-Service (SaaS). Everything you need for operation is provided, including hosting, e-mail server and domain.
Can I use my own email server?
Yes, instead of the standard mail server, you can use your company's SMTP server to send emails.
Can I use my own domain?
Photo Collect can be integrated via a subdomain of your company domain (e.g. photo.your-company.com). This creates trust and increases the open rate of links in emails and SMS.
Is there an Application Programming Interface (API)?
All functions can be controlled via a REST API. We would be happy to advise you on implementation.
What existing connections are available?
Various PIAM systems offer an interface to Photo Collect , e.g. Securigate from Securiton or OCMS from ID-ware. Other systems can be integrated via the API. There are also card manufacturers and printer systems that offer an interface to Photo Collect . We are happy to provide information.
Is integration with existing HR systems possible?
Yes, Photo Collect offers a REST API that enables seamless integration with existing systems.
Is Photo Collect compatible with access control systems?
Photo Collect operates independently of existing access systems. If required, Photo Collect can be integrated into an existing access or card management system.
Can I integrate Photo Collect into my IT?
Yes, integration is optional. You can either import the personnel numbers from Excel into Photo Collect or use the app or photo kiosk and get started right away. The finished photos are downloaded as a ZIP file. If required, Photo Collect can be fully integrated into any system via the programming interface (API).
Questions about the process
Can existing employee data be imported?
Yes, data can be integrated via Excel imports or via the REST API.
Who has access to the uploaded photos?
Only authorized persons within your company or organization have access to the photos. The data is processed in accordance with the applicable data protection regulations.
How long are the photos stored?
The photos are automatically deleted after the process is completed. The exact storage period can be adjusted according to customer requirements.
Are users informed about faulty photos?
If the quality is insufficient, users receive immediate feedback and can upload a new photo. If necessary, a follow-up invitation with the reason for rejection will be sent.
Contractual issues
How much does Photo Collect cost?
The costs depend on the model chosen and the number of photos. We will be happy to make you an offer after an initial consultation.
What does the license include?
The license agreement includes the ready-to-use software, a support agreement (SLA) and an included number of uploads per year.
What license models does Photo Collect offer?
For customers with a volume of approx. 1000 photos or more, we recommend the dedicated Photo Collect Business instance. Photo Collect Cloud is suitable for smaller volumes. We will be happy to advise you on both options.
Questions about setup and support
What support do I receive?
Our experienced team supports you throughout the entire process. From the legal aspects to the setup and the daily business, we are there for you and can make adjustments to the process or the parameters if required.
What is the setup process?
We accompany you and your team during the setup of Photo Collect and are happy to support you in creating the processes for photo procurement if required.
Leading companies rely on Photo Collect. We would be happy to advise you.
