Drastically less coordination effort.
Here's how we arrive at the number. The work isn't done faster; it disappears. What remains for you is clearly defined.
Effort breakdown
Where the effort used to be and what remains.
Traditionally, photos are taken, tracked, and edited by hand. Photo Collect replaces these steps with a digital process and drastically reduces coordination effort. That saves time and money.
Coordinate appointments
Arrange appointments, follow up on cancellations.
Personal link by email, SMS, or QR letter. Photo whenever and wherever it suits.
Follow up
Compare lists, send individual reminders.
Automatic follow-up invitation, status in the dashboard.
Check quality
Spot poor images and request new ones.
35+ checks during upload, over 96% usable on the first attempt. Optionally, an additional manual check, about one second per photo.
Edit images
Crop, center, remove the background.
Automatically to your specifications, without generative AI.
Assign
Rename and upload to the ID card system one by one.
Export named by your ID, such as employee or customer number, via ZIP, sFTP, or REST API.
The remaining 10%
What remains for you.
A few simple tasks, all easy to plan.
Select people
Define who needs a photo: for example new hires, expiring ID cards, or new applications.
Send invitations
Import a list or pull it from the HR or business system, then start sending.
Approval, if required
Manual check can be switched on or off, about one second per photo.
Special cases on site
Without a smartphone: capture at the kiosk or with the staff-operated app.
Sample calculation
Comparing the process for 1,000 new photos.*
A sample calculation based on experience from projects. Only internal working time is counted; your figures may differ.
Each row: number of people × effort per person ÷ 60 = hours. Only the setup is a one-time effort.
people
The more people, the bigger the savings: setup is only needed once, and the effort per person stays small.
Savings by number of people: over 90% at 1,000, over 94% at 10,000, over 95% at 100,000 people
Coordinate appointments
Reminders
Quality control
Crop, remove background
Assign, transfer
Set up the project
Agree on the process, invitation texts, and export
Select people, import, and send
Answer questions
Assuming 2% of people
Assisted capture on site
For people without a smartphone, assuming 5%
Total
Not yet included:the people's own time.
The trip to the photo office or photo booth and the wait can easily take 15 minutes per person. Via link, it takes under two minutes (median); the calculation uses 2. For 1,000 people, that saves roughly another 217 hours.
| Before | Photo Collect | |
|---|---|---|
| Internal working time | 267 h16 min/person | 25 h89 sec/person |
| People's own time | 250 h15 min/person | 33 h2 min/person |
| Total | 517 h | 58 h |
* Sample calculation based on experience, without guarantee. No one-time effort is included on the “before” side. The figures in your project may differ. In a meeting, we're happy to run the numbers with your figures.
More benefits
More than just less effort.
High image quality
35+ automatic checks during upload. Over 96% of photos are usable on the first attempt, and the face remains unchanged, without generative AI.
Modern process
Photo via personal link, without an app or login, whenever and wherever it suits. 99+% of invited people take part.
Cost-efficient
No photo office, no appointments, no post-processing. The photos go straight to the ID card system via an interface.
References
What customers and partners say.
“If you can implement all of this on the fly, it's a huge advantage: It saves money and time and is extremely efficient.”
Alexander BiedererID-ware Group Read more
“In the end, the end customer no longer has anything to do with the process; they simply approve the images.”
Adrian RachSenior Key Account Manager, IDENTA Ausweissysteme Read more
“Our customers no longer have to go to a photo booth, and we no longer have to do the scanning.”
M. JaggyStrassenverkehrsamt Kanton Bern
Frequently asked questions about the savings
Where does the 90% figure come from?
From the ID card project of an industrial company with over 20,000 employees. All photos were captured in three weeks, checked automatically, and transferred to the ID card system via an interface.
What effort remains?
The one-time setup, selecting and inviting people, the optional quality control (about one second per photo), and special cases such as people without a smartphone.
Do smaller organizations also reach 90%?
In the sample calculation, the savings for 1,000 photos are over 90%. Because setup is only needed once, they increase with the number of photos: over 94% for 10,000, over 95% for 100,000.
Does this also apply to public authorities?
Yes, the process is the same. Instead of employees, you invite customers, for example for a driver's license. This is how the Strassenverkehrsamt Kanton Bern replaced its analog process for driver's license photos.
How long does a person need for their photo?
Under two minutes (median), without an app or login. Over 96% of photos are usable on the first attempt. How the time adds up.
More results
Where the other numbers come from.
How much could you eliminate in your project?
In 30 minutes, we'll run the numbers with your figures.
Basis of measurement: anonymized project figures, compared with the previous internal effort. Other figures from the platform's live operation. The sample calculation is based on experience.